This area contains guidance on all aspects of running a photographic club or additional guidance on entering SPF competitions.

About Website Online Entry

For Club Main Contact and Competition Secretary only at this time. Please download either of the PDFs below for details of how to log in and enter the SPF Competitions. This section will be updated as more of the member's area becomes available and more competitions are put online.

Contact Libby if you require any assistance.

How to Submit Articles

We will let you know the details as soon as we are ready to receive your articles. If you have anything that requires circulating for a specific date then please contact either the General Secretary or the e-flash editor who may be able to help.

New Standard SPF Resolution 1600x1200 from 1st Jan 17
Digital Guidance

The notes supplied below in 'Downloads' should help you enter any of the SPF’s Projected Digital Imaging (PDI) events. These notes should be read in conjunction with the particular Competition’s rules.

Over the years we have also been asked if we could supply some help in how to manage digital files for competitions, or help in sourcing or setting up projection equipment. We do not recommend equipment, but the notes below of what we use should help you start the process. These notes are supplied only as basic guidance to anyone who wishes assistance in running digital competitions. There are several different ways to do everything here you will find a few things to consider.

New Guidance Added

We have added some updates in the guidance notes 'Downloads' area below. These updates were required for the SPF NEW 'standard' 1600x1200 pixel size that came in to effect as at 1st Jan 2017. The previous 1400x1050 size will still be accepted by the SPF so that Clubs can choose what suits them. 

The first five are the NEW additions, in addition Guidance Note 5 has also been updated. Guidance on 'Print Capture' as used by the SPF at their Print Championship is included in these downloads. The remaining Guidance Notes 2 to 6 should be read in conjunction with the new additions, and the sizing substituted as required dependent on your Club’s own equipment.

If you require further information on these please contact Libby Smith.

New Guidance Notes -

There is a new ‘How to size to 1600x1200’; Additional guidance on what the new 1600x1200 pixel image size means (An Insight into Resolution) in relation to previous sizes; Additional information on equipment for the new 1600x1200. Guidance Note 5 has also been updated to reflect the new 1600x1200 size, and some weblinks have been updated or added. The last is an overview of the 1600x1200 size introduction which can be used as a poster for your Club.

When choosing what resolution your Club should use; The first priority for Club Internal Competitions is what your Club equipment is capable off. Images should be capable of being viewed at 100% i.e pixel for pixel. – The SPF and PAGB will always do this. (This may mean that some Clubs feel they cannot view the new 1600x1200 size at this time). Clubs should therefore be going with the image size they can project at 100%, and never just fill their screen with the image e.g. 1400x1050 should not fill a 1920x1080 screen but just appear smaller on the screen. If a 1400x1050 image is entered to the SPF Competitions it will be projected at 100% and will show smaller on the 1600x1200 projection area – Hence the new 'Insight in to Resolutions Notes' supplied below.


The following definitions are currently the only ones applicable to SPF Club competitions, excluding the Scottish International Salon. Please refer to the definitions on the Scottish Salon’s own website for that event.

SPF Areas and Area Reps

Our Clubs are split into areas. Each Area has a post for an Area Representative who is elected by the Clubs in that area. Area Rep's are full voting members of the SPF Executive, and help aid communication between the SPF and its member clubs. These are quite often hand-in or collection points for print competitions too.

These are the ‘SPF AREAS’ that have been agreed, and altered over the years, as other Clubs have joined. Historically, some areas may have competitions, or events, that run with additional Clubs from these areas, or even a neighbouring area. These borders are for SPF Admin and Events only, they have no geographical or council borders, only what has made sense within the Clubs within these areas.

Local event organisers are not automatically SPF Area Reps unless they have been formally nominated through the SPF and accepted – these are listed in the SPF Directory and on the Executive area of this website.

How To Become an SPF Area Representative

The ‘Area Representatives’ are elected by the Clubs in their Area. Without this help the SPF cannot continue to offer all of the Services and Events to its Clubs it does currently. A number of the posts for SPF Area Rep are currently vacant. We, the SPF, cannot constitutionally fill these posts ourselves. 

If there is no-one in post, all you require to do is get your Club to nominate you. The nomination will be circulated to all of the Clubs in your area, inviting acceptance or alternative nominations. If no further nominations are forthcoming you are elected to the post. 

Please see full details on the download below of what is required for the post of SPF Area Rep. Feel free to contact the SPF General Secretary if you would like to discuss (click here)

SPF Areas

We have several vacancies. For further details see below or contact the SPF General Secretary. You can also contact any of our Area Reps by visiting the SPF Executive area of this website (click here)

ANGUS - Brechin; Carnoustie CC; Carnoustie PG; Dundee PS; Kirriemuir PC

ARGYLL - Cowal; Loch Lomond; Mid Argyll; Oban;

AYRSHIRE - Ayr; Beith; Irvine; Kilmarnock; Kilmaurs; Saltcoats; Skelmorlie;

CENTRAL NORTH - Airdrie & Coatbridge; Clacks; Cumbernauld & Kilsyth; Falkirk; Kirkintilloch; Stirling & Dist.;

CENTRAL SOUTH - Biggar; Carluke; Clydesdale; Hamilton; Lanark; Lesmahagow; Motherwell; Strathaven;

DUMFRIES & GALLOWAY - Abbey; Annan CC; Annan PS; Dumfries; Loreburn; Stranraer; The Stewartry;

EDINBURGH NORTH - Edinburgh; Linlithgow; Livingston; Mid Calder;

EDINBURGH SOUTH - Beeslack (Penicuik); Duns & District CC; Galashiels CC; Haddington; Midlothian; Musselburgh; North Berwick; Peebles.

FIFE - Cupar; Dunfermline; Glenrothes; Kirkcaldy; St Andrews

GLASGOW - Hub Singer; Milngavie & Bearsden; Queen’s Park; Scottish Circle;

GRAMPIAN - Aberdeen; Bon Accord; Craigewan; Deeside; Deveron; Donside; Ellon; Forres; Fraserburgh; Mearns; Moray; Moravia; Peterhead;

HIGHLANDS - Cromarty; Dingwall; Fort William; Great Glen; Inverness; Nairn; Orkney; Thurso;

PERTH & KINROSS - Alyth; Auchterarder; Crieff; Kinross; Perthshire; Perth CSSA;

RENFREWSHIRE - Diaporama; Eastwood; Greenock; Gryffe; Inverclyde; Kilmacolm; Paisley Colour; Paisley PS; Penilee; 

SPF Judges and Lecturers

All information relating to the SPF Judges and/or Lecturers contained in the P.A.G.B. Handbook is an abridged version of the information contained in the SPF Directory. NB - SPF Judges and Lecturers who have travel restrictions, etc. are not shown in the P.A.G.B. Handbook - this is a PAGB rule, not ours.

The PAGB Handbook 2016/17 contains Booking Forms (Pages 151 & 152) for your use when booking SPF Judges and Lecturers and also gives guidance for conditions of booking a Judge (Pages 110 &111), and the expenses they can claim. Extra info for Lecturers are on (Pages 44 & 45). Please ensure you confirm what their expenses are at the time of booking. There is also a Booking Reply Form supplied for Judges to note their details. A copy of the 2016/17 PAGB Handbook has been sent to your Club Secretary. Copies of the Booking Forms and Guidance notes are supplied for your convenience below.

Digital Images - Please remember to discuss with the Judge well in advance of the Competition how you propose to present the digital images to him/her - please do not automatically assume that because they are willing to Judge Digital that you do not have to do this - Please see the Guidance Notes listed below. If you do not adhere to items ‘a’, ‘b’, ‘c’, ‘d’ & ‘e’ of these Guidance Notes, your Judge may refuse to Judge your competition.

We would ask all Judges and Lecturers to let us know as soon as there are any amendments to the details listed in our SPF Directory.  A contact form is supplied for this purpose at the end of the listings in our SPF Directory and also below. A copy of the SPF Directory will be available on this website, with restricted access, once our Member's Area is in operation. In the meantime a paper copy is issued to Club Secretaries Annually, along with PDF copies more frequently.

You can send update forms to the SPF Database Manager or by post to the General Secretary. Contact details for these Executive Members are also in your SPF Directory.

You may also find a NEW Judges Area available on this website of interest. It containing everything related to Judging for use by both Clubs and Judges alike. To visit the NEW All Things Judging area of this website (click here)

Judge's and Lecturer's Booking Forms for use by Clubs

Booking Forms are available for your use when booking SPF Judges and Lecturers. There is also a Booking Reply Form supplied for Judges and Lecturers to note their details. Visit the download area of the 'All Things Judging' area of this website for full info (click here)

Please ensure you agree the expenses required at the time of the booking.

These details are also supplied in the PAGB Handbook, a copy of which is supplied to all Club Secretaries by post. For your convenience the relevant pages are available below or on the Library area of the PAGB website (click here).


The PAGB have produced guidance documents on Data Protection, Health and Safety and Child Protection. Neither the PAGB nor the SPF accept any responsibility for any errors or incorrect statements within these publications. These are meant as a starting point for you. You main find some differences in legislation in Scotland, particularly in regard to Child Protection.

Disclosure Scotland (click here) and the Voluntary Arts Scotland (click here) are good sources of information. Most local councils may have someone who can advise Clubs locally.

For full details about the Data Protection Act please visit the goverment website (click here) for full details.

For an interesting article on UK Photographer's Rights please visit the following Sirimo website (click here) (Please note Sirimo has no connection with the SPF. This has been added here as a general resource for those Photographing in Public places)

Creative / Traditional Consultation

More information about how the process has gone so far, as well as some of the feedback we have had will appear here in due course.

Abbreviations used by Us

Below are the main accronyms connected with us and our events -

SPF - Scottish Photographic Federation

PAGB - Photographic Alliance of Great Britain - visit the PAGB's website for the acronyms of all PAGB member Federations (click here)

FIAP - Federation Internationale de l'Art Photographique

GPU - Global Photographic Union (Formerly UPI) (Scottish Salon only)

PSA - Photographic Society of America (Scottish Salon only)

RPS - Royal Photographic Society

From the above, this should help you with additional abbreviations used by these organisations or us e.g. EFIAP belonging to FIAP, and MPAGB belonging to PAGB. This should also help you decide which area of this website you will find details about these.

Others you may come across -

BPE - British Photographic Exhibitions

UPP - United Photographic Postfolios of Great Britain

GDPU - Glasgow District Photographic Union